how to manually enter grades for assignments turned in on paper

 Manually entering grades for assignments turned in on paper is a common practice for educators who need to grade physical assignments such as printed essays, handwritten exams, or other paper-based submissions. Here's a step-by-step guide on how to do it:

  1. Collect the Paper Assignments:

    • Gather all the paper assignments that students have submitted.

  2. Prepare a Grading Sheet or Spreadsheet:

    • Use a grading sheet or a spreadsheet program like Microsoft Excel or Google Sheets to create a template for entering grades. You can create columns for student names, assignment names, scores, and comments.

  3. List Student Names:

    • In the first column of your grading sheet or spreadsheet, list the names of the students in the same order they appear on the assignments.

  4. Assign Unique Identifiers (Optional):

    • Assign each assignment a unique identifier or code (e.g., Assignment 1, Assignment 2). This will help you match the paper assignments to your grading sheet.

  5. Grade the Assignments:

    • Go through each paper assignment, read it carefully, and assign a score based on your grading criteria. You can use a numeric scale (e.g., 0-100) or a letter grade system, depending on your preference.

  6. Enter Scores:

    • In the corresponding row for each student, enter their score for the assignment. If you're using a grading scale other than numeric scores, use the appropriate letter or grade designation.

  7. Provide Comments (Optional):

    • If you want to give feedback or comments on the assignments, use an additional column in your grading sheet or spreadsheet for this purpose. Write brief comments or annotations as needed.

  8. Calculate Totals (Optional):

    • If you're using a numeric grading scale, you can set up your spreadsheet to calculate the total scores automatically. This can be especially useful if the assignment has multiple components or sections.

  9. Double-Check for Accuracy:

    • Before finalizing the grades, double-check your entries to ensure accuracy. Verify that each student's name matches their assignment, and that scores and comments are correct.

  10. Save Your Work:

    • Save your grading sheet or spreadsheet to preserve the grades and comments. You can save it as a digital file on your computer or in cloud storage.

  11. Transfer Grades to Your Gradebook:

    • If your school or institution uses an electronic gradebook system, you'll need to transfer the grades from your grading sheet to the gradebook. Follow the procedures specific to your gradebook software.

  12. Return Assignments to Students:

    • After grading, return the paper assignments to students, along with any feedback or comments you provided.

  13. Record Grades Officially:

    • Ensure that you record the final grades officially in accordance with your institution's grading policies and procedures. This may involve submitting grades through an official grade submission system.

  14. Maintain Grading Records:

    • Keep a copy of the graded assignments and your grading records for your records and for any potential grade verification.

Remember that the specific steps may vary based on your institution's policies and the tools you use for grading. Always adhere to your school's guidelines for grading and record-keeping to maintain accuracy and fairness in the grading process.

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